South Wales Hotel

Hotel Enquiries: 01291 672302

Wedding Enquiries: 01291 674819

Conference Enquiries: 01291 674817

School 6th Form Leavers Ball and Year 11 Proms

Planning your school prom?

For students and members of staff responsible for organising the end of year Leavers Ball or Prom ..

There is a saying that school days are the best days of your life and this is certainly the case with our bespoke School Prom packages here at the Glen Yr Afon House Hotel.

From the early stages of planning through to the Gala Evening itself our experienced management team and attention to detail, will ensure Head Boy and Head Girl will be able to organise a truly memorable night to celebrate this momentous occasion.

As your guests arrive and walk up our fine red carpet they will realise that they are in for something very special.

Our Function Suite will be decorated throughout in your schools' colours with gas filled balloons co-ordinated to match. The menu cards, one for each guest, will include all names of the pupils attending and will provide a lasting reminder of the friendships that you have made.

Your five course dinner will include a choice of starters and desserts, and our courteous and polite staff will have pleasure in silver serving the main course choice to your guests efficiently and piping hot. Special diets such as vegetarians, gluten free and coeliacs can easily be accommodated with a little prior notice.

To toast what is sure to be a very successful future for you all we are pleased to include a glass of wine with our compliments for those guests enjoying a formal diner.

For musical entertainment we can provide both live bands and discos together with the services of a local award winning photographer who specialises in capturing the atmosphere at these exciting events.

For what can only be described as an 'A' grade evening, look no further than Monmouthshire's favourite country house hotel.

School Prom Menu

2012 Menu

Home made sweet and sour tomato soup with chilli croutons
Creamy garlic mushrooms with a cheese topping
Mini beef burger, chunky chips and onion rings served with barbeque
sauce
~
Chicken supreme stuffed with leeks and bacon, drizzled with a
port gravy
served with
Carrots in herb butter
Broccoli
Peas with roasted shallots and spinach
Roasted new potatoes
~
Profiteroles filled with white chocolate cream, covered in a chocolate
and caramel sauce
Lemon meringue pie glazed with strawberry coulis
~
A selection of cheese and biscuits
~
Freshly brewed tea/coffee and mints

£35.50 per head

(Includes 1 glass House Wine / soft drink - Age restriction applies)

Finger Buffet Menu

2012 Finger Buffet menu

Savoury filled sandwiches
Sausage rolls
Meat feast pizza / vegetarian pizza
Breaded chicken strips with tomato sauce
Potato wedges stuffed with chilli
Mini steak and onion pies
Chicken tikka sticks
Corned beef pasties
Mini cheese and ham toasties
Thai spiced potato cakes
Crisps

£22.50 per head

We look forward to being of assistance to both students and members of staff who are given the responsibility of organising the end of year celebration.

Download our 2012 School Proms brochure here

PHOTOGRAPHS ON THIS PAGE HAVE BEEN PUBLISHED WITH KIND PERMISSION OF ANDERSON PHOTOGRAPHY WHO SPECIALISE IN PROM AND EVENT PHOTOGRAPHY - BASED IN CAERLEON, NEWPORT. 01633 420266 / 07930402817

To discuss your requirements please contact Sarah Briggs on 01291 674817 (direct line) or 01291 672302 (main reception). Email: sarah.briggs@glen-yr-afon.co.uk

'Please pass on my personal thanks to all your staff who were involved in helping to make the Year 11 Prom a wonderful occasion for us all. Staff and pupils always enjoy coming to the Glen-yr-Afon because of the setting, food, entertainment and, most importantly, the welcoming staff.. '
(Mr C Jackson - Headteacher West Monmouth School) - 11th July 2011

School Proms and Ball - requirements

All school prom / leavers balls will be conducted on the basis of these requirements

CONFIRMATION
A provisional booking for the date of your choice will be held for a maximum of 14 days. After 14 days a non-refundable deposit of £250.00 is required to confirm your provisional booking along with a letter of support from the school on headed paper.

PAYMENT
Your final account will be sent to you 2 weeks before the date of the function, requesting full payment no later than 7 days before the function. Late payments may incur an additional charge.

FINAL NUMBERS FOR THE EVENT
Final numbers must be confirmed with the Hotel at least 7 days prior to the event date. We regret that any shortfall in numbers less than 7 days prior to your event will result in full payment being charged. Refunds will not be given for guests that do not attend.

PHOTOGRAPHS
We reserve the right to use any photographs we take of your function or your guests in our publicity
material or on our website.

SPECIAL REQUIREMENTS
It is the client’s responsibility to inform the Hotel prior to the event of any special dietary requirements or food allergies of any of the function guests. Any wheelchair accessibility requirements must also be
notified to the Hotel in advance of the function.

DAMAGE
The client is responsible to the Hotel for any damages caused by the client or their guests or agents. A bond of £250.00 will be required on booking and will be returned in full after the event subject to there being no damage to fixtures and fittings during the event.

ENTERTAINMENT
We require a copy of valid public liability insurance for any sub-contractor i.e. entertainment arranged by yourselves. Failure to provide a copy in advance of your function may result in access being denied.

SCHOOL TEACHERS / STAFF
The lead name of a member of staff attending is required as a contact on the evening for the Hotel. A guaranteed staff presence during the whole evening is required by the Hotel - we would expect the number of staff to represent 10% of the number of students i.e. for every 100 students we require 10 members of staff to be present.

WITHOUT THIS GUARANTEE THE HOTEL WILL BE UNABLE TO HOST THE EVENT.
FUNCTION TIMES
For up to and including Year 11 the function times are between 7pm and 11.30pm and should make
arrangements to vacate the premises by 12 midnight. For Year 12 and above the function times are
between 7pm and 12 midnight and should make arrangements to vacate the premises by 12.30am.

BAR FACILITIES
A non-alcoholic bar is made available to Year 11 students between 7pm and 11pm. The bar facility for Year 12 and above students closes at 11.30pm. A full bar is made available to members of staff.